Description

Greater Palmer Chamber of Commerce – Request for Proposal – Catering Services

Company Information

Company Name:

Contact Name:

Contact Phone:

Contact Email:

Greater Palmer Chamber of Commerce Criteria

• Chamber Membership Requirement: To be considered for this contract, all catering businesses and restaurants must be current Chamber members.
• Selection Criteria: Services will be selected based on a board-approved rubric (attached.)
• Event Details:
• Date of Event Bi-weekly on the second and fourth Wednesday from 12 pm-1 pm (unless specified otherwise).
• Type of Event: bi-weekly Chamber Luncheon (excluding annual or joint meetings).
• Location: Palmer Train Depot (subject to change) or other suitable facility.
• State Time: Meals will be served at 11:30 a.m. A 40% discount applies if meals are not ready by 11:30 a.m. The caterer is responsible for luncheon facility kitchen fees.
• Estimated End Time: Unless stated otherwise, the meeting concludes around 1:00 pm.
• The estimated number of guests is 30-75 (depending on the meeting).
• The average for bi-weekly luncheons is 35.
• The caterer will set up and clean up their tables, chairs, and other serving items.
• The caterer will set up meeting room tables & chairs
• We request that you use reusable dinnerware and silverware for our event. No paper or plasticware.

Proposal Requirements

Your written response should address the following:

• Scheduling: Your availability for approximately one monthly event, based on our current rotation.
• Services Provided
• Detailed description of services provided, including setup and breakdown of tables and chairs.
• List additional items GPCC requires for food preparation and serving (e.g., linens, dishes, serving ware, utensils). No paper or plasticware.
• Beverages and Desserts
• Specify the beverages and desserts included in your service.
• Service Style
• Specify whether you offer served meals or buffet-style service.

• Pricing and Payment
• Price per plate/person
• Method for verifying guest count for payment.
• Percentage of overage prepared.
• Sample Menu
• Provide pricing and a sample menu for a soup and salad option.
• Additional Details
• Clarification of any other service details and associated costs.
• Commitment to supporting local vendors and farmers whenever possible.
• Offer lighter fare and lunch menu options.
• Menu Samples
• Attach a menu showcasing at least four typical meals to provide an overview of your catering scale.

Submission Instructions

Please submit your detailed proposal to director@palmerchamber.org by 12/3/2024

Thank you for your interest in providing catering services for the Greater Palmer Chamber of Commerce. We look forward to reviewing your proposal and partnering with you for our bi-weekly Chamber Luncheons.

Sincerely,

Kelley Shoemake

Executive Director

Greater Palmer Chamber of Commerce